An image forming apparatus which can reduce an amount of setting work of an administrator in the image forming apparatus provided with databases for respectively managing a department and a group. A recording unit records the number of printed sheets on a basis of a first group to which a login user belongs in a case where a print process is performed based on a request from the login user. A display unit displays an address book corresponding to a second group to which the login user belongs based on a request to display the address book by the login user. The image forming apparatus switches between managing the first group and the second group as different groups and managing the first group and the second group as the same group.