The act of setting up a user's device to participate in a meeting may be performed automatically, using location information and calendar information. With appropriate permission obtained from the user, the user's calendar and the location of the user's device are monitored. When the user's calendar indicates that the user is scheduled to be in a meeting and the user is in or approaching a conference room (or other type of room) associated with that meeting, the user's desktop, application, and meeting documents may be shared. The user's computer may be automatically connected to devices in the meeting room, and any audio/visual settings appropriate for the user's role in the meeting may be configured automatically. Alternatively, if the user is to participate in the meeting online, the online meeting may be joined automatically.