Systems and methods are provided for managing a print job archive. The system includes a plurality of databases that store print job properties, wherein at least one database is designated to record the print job properties as a function of a predetermined characteristic of the print job. The system also includes an interface that receives multiple print jobs, and a data distribution module coupled with the plurality of databases and the interface. For each of the multiple print jobs, the data distribution module categorizes the print job based on at least one predetermined characteristic, identifies a database among the plurality of databases that is designated for the print jobs as a function of the at least one predetermined characteristic, and stores the print jobs in the identified database as a function of the at least one predetermined characteristic.