A relevance management system for summarizing relevance of a plurality of project description (PD) documents with respect to a proposal outline comprised of outline sections, the proposal outline associated with a request for proposal (RFP) document comprised of RFP segments; receiving an outline-to-RFP matrix; determining a PD-document-to-RFP-segment relevance for a PD document from the plurality of PD documents and the RFP segments using document similarity processing and a metric; producing a proposal writing plan comprising a first column that represents the outline sections, a second column representing the RFP segments, and a third column representing PD-document-to-RFP-segment relevance; and transmitting the proposal writing plan to an originator of the outline-to-RFP matrix.