A system for enhancing communications based on physical trade documents includes a document intake machine comprising a document scanner and a data extractor. The document intake machine receives a physical trade document from an entity. The document scanner may scan the physical trade document to create an electronic file of the physical trade document. The data extractor determines entity identification information from the electronic file and entity performance information from the electronic file. A trade executing machine receives the entity identification information and entity performance information from the document intake machine and assigns an electronic customer number to the electronic file, wherein the electronic customer number is associated with the entity identification information. The trade executing machine may index the electronic file in a memory communicatively coupled to the trade executing machine, wherein the electronic file is indexed according to the electronic customer number and the entity performance information.