A system and method designed to track usage across multiple pieces of motor-driven equipment and to analysis the usage data in order to identify which pieces of equipment should be sent for preventative maintenance. For each piece of equipment, the system includes a durable recording device that fits onto a body part of a piece of equipment, such as a portable landscaping tool, and a companion reporting component. The recording device senses parameters as in-use time, but also operational frequency vibration levels of use. The reporting components from various pieces of equipment can be linked to an authorized electronic device, such as a Bluetooth-enabled mobile cell phone, tablet or the like, for the transfer of data from each piece of equipment, with the electronic device analyzing the operational data for preventive maintenance purposes.