A system for determining whether an entity's shared databases include contractually required confidential information using a machine learning model. The system includes a repository having a plurality of databases that store data and information in a format accessible to users, and a back-end server operatively coupled to the repository and being responsive to the data and information from all of the databases. The back-end server includes a processor for processing the data and information, a communications interface communicatively coupled to the processor, and a memory device storing data and executable code. The code causes the processor to collect data and information from the databases, store the collected data and information in the memory device, process the stored data and information through the machine learning model to determine whether the databases do include confidential information, and transmit a communication on the interface identifying whether the databases do include confidential information.