A system for obtaining associated personal data of a person attending a reception site in order to provide a response to such person includes a computer operably disposed at the reception site having operating software thereon and follow-up software for receiving personal name and address information data for the person and event data and storing for subsequent retrieval the personal name and address information data and the event data in a memory of the computer and camera operably associated with the computer and the follow up software for acquiring an image data of the person such that the follow-up software stores for subsequent retrieval the image data in a manner to be associated with the personal name and address information data in a memory of the computer based device. A method is also provided.