A method of dictation in which authors may assign their own words or phrases (UnifiedWords) to introduce various subjects/document elements for a dictated document to be terminated with an ending word such as “end-it”. After transcription the UnifiedWords, with associated dictated text, are submitted and automatically recognized as introducing data that may then be processed by the invention backend database program. Each UnifiedWord allows technical subject identifiers and the author's assigned familiar words for their dictation captions. All dictation applications are associated with the author. Dictation applications can be created for one document, a plurality of documents including integration with respective file access methods to update specific information such as electronic medical records, legal case files, law enforcement investigative reports, and other resource databases. The invention does not transcribe the voice files however; all methods of transcription are supported.