A multi-function machine is provided. The multi-function machine includes a scanning module for scanning in a document and generating a corresponding image. The multi-function machine also includes one or more processors operatively connected to a user interface module executable by a user and a service log module having a set of programmable instructions configured for execution by the at least one processor for receiving an image corresponding to a scanned in service log form having service log information. Additionally, a service log record with service log information from the scanned in image is included.