A method and apparatus for managing shared data at a portable electronic device of a first entity is provided. A message is received advising that data associated with a second entity is being shared. A request is transmitted to a server for a list of shared folders associated with the second entity, in response to an option to view shared folders associated with the second entity being selected. The list is received. An initialize command is transmitted to the server, the initialize command identifying at least one folder in the list. The data associated with the second entity is received, responsive to the transmitting the initialize command. The data is stored in association with a second entity identifier.