The present invention is directed to an overlay interface for facilitating and coordinating meetings. In particular, a central overlay interface tool having access to a plurality of applications is provided for scheduling meetings at dates and times at which desired meeting attendees are available. The tool allows for communications related to the meeting to be automatically generated and sent to participants. In addition, communications may be received and acted on by the tool. The tool may also provide for the identification of materials related to the meeting, and provide access to such materials to attendees. In a further aspect, the overlay interface allows for follow-up and sidebar meetings to be scheduled.