Provided is a system and method for a organizing a robotic storage system. The robotic storage system includes a plurality of storage locations of varying priority and varying distance to a data read/write device. The robot storage system further includes a plurality of portable data storage elements each having at least three fields, a load field, a read/write field and a user determined field. A temporary storage location within the robotic storage system for each data storage element is determined at least in part by evaluating the data storage element's load field, read/write field and user determined fields to determine a heat value and correlating the heat value to the storage locations. An associated method of use is also disclosed.