A method and system for managing distribution lists rely on the collection of job log data from shared devices, such as networked printers. For each printer, a usage community comprising users of the shared device, can be determined, based at least in part on the job log data. At least one distribution list of users is generated, based on the usage community. The distribution list can be linked with a mailer program, whereby users in the usage community are grouped together under a common contact address. Updating the distribution list at intervals to reflect changes in the usage community allows a static email address to be used for a varying group of users.