A system for organizing ground transportation of airline passengers arriving for an event is disclosed. The event management system includes a memory, a computer display; a data entry component that receives passenger data including names of passengers and flight information and stores the passenger data in an application specific format; and a group scheduling component that allows a user to set parameters including VIP status, time windows, vehicle types, and number of passengers allocated for vehicle type, and provides passenger groupings based on flight information and on user-set parameters. Also disclosed is a computerized method for organizing ground transportation of airline passengers arriving for an event.