A method is provided in one particular example that includes identifying an attempt by a first communications device to play video data within a virtual meeting session using a first media player. The first communications device can be sharing at least a portion of a desktop presented on the first communications device with one or more other remote communications devices participating in the virtual meeting session. The method can also include identifying a copy of the video data, and launching one or more media players to present at least a portion of the copy of the video data on the one or more other remote communications devices. The one or more media players are launched to correspond to a location of the first media player on the shared portion of the desktop.