A computer apparatus and computer implemented method for policy distribution provides a Records Management System (RMS) that is configured for setting up and maintaining local record classification and disposition policies. An Enterprise Retention Management (ERM) application comprises a centralized workflow configured for managing retention policies for an entity. An application layer in the ERM comprises a propagation workflow that is configured for managing retention policy integration between the ERM and the RMS. The propagation workflow thus provides automated retention policy propagation from the ERM to the RMS.