The present specification discloses a fax machine with routines for generating more than one cover sheet for a single fax job, where the cover sheets are different. The cover sheets are generated by providing a display which includes a first recipient input area for identifying a first recipient and a second recipient input area for identifying a second recipient and a first comment input area for inputting a first comment associated with the first recipient and a second comment input area for inputting a second comment associated with the second recipient.