A system for information management has a compilation device collecting information particular to a vending device located therein, a PDA useable for receipt, manipulation or inputting information into the compilation device. An activation device triggers the compilation device to prepare it to export or import information to or from the PDA. The compilation device has a power source and activation sensor for activation of thereof and in a dormant state prior to such activation, thereby conserving the energy stored within the power source, and allowing the data compilation device to remain as small as possible. The PDA has operating software which is able to synchronize multiple PDAs to a computer server and is also capable of having route management software for use by field engineers.