A method is provided of managing workflow loads on a plurality of secondary data servers whose workflows are controlled by a primary control server. The method comprises initially directing workflow to only an active first data server of the plurality of secondary data servers, monitoring at least one server capacity factor associated with the active first data server, after a first predetermined minimum load level of work to the active first data server has been reached, continue directing work to only the active first data server until a first predetermined maximum load level of work to the active first data server is reached, determining if a minimum load level of work can be maintained on an idle second data server of the plurality of secondary data servers based upon the monitored capacity factor associated with the active first data server, and directing workflow to the idle second data server when a determination is made that the minimum load level of work can be maintained on the idle second data server.