A medical care administration system that continuously provides accurate identifications of what medical care orders are due for administration in a medical care facility. The system uses a services oriented architecture to provide an interface with a pharmacy. The architecture provides message formats and respective data definitions in a web services descriptive language. Thus, data relating to medical care orders may be stored in a relational database in normative format of definitions that is independent of known pharmacy codes and definitions. With the system, all written orders are sent to a pharmacy by facsimile copy and returned to the care facility in electronic form for comparison with the written order. The system further provides a user interface that leads a person through an administration process and simplifies creation of an electronic administration record.