A system may include a first communication device, and a recording server. The first communication device may set layout information indicative of a layout of media data. The first communication device may transmit, to the recording server, first media data to be transmitted to the second communication device, the layout information, and first identification information identifying the first communication device. The recording server may store the first media data, the layout information, and the first identification information transmitted from the first communication device. The recording server may receive a request for conference proceedings data from a particular device. The recording server may determine particular layout information for the particular device. The recording server may generate conference proceedings data based on the determined layout information and media data requested by the particular device.