A method may comprise maintaining by a computer system connected to a network an indication of availability dates and times of one or more output devices connected to the network. The computer system may receive an output device invitation indicating an output device to reserve for a meeting conducted over a conferencing system and determine whether the output device is available for reservation during a date and time period of the meeting. The computer system may be communicating over the network to the output device activation information indicating that the output device is to become active at a predetermined date and time related to the date and time period of the meeting and login information including a credential for the output device to use for logging into the conferencing system for the meeting.