A user device may access a remote conference management application and setup a conference customized for the user. For example, one method of operation may include transmitting a notification to a user device of an upcoming scheduled meeting time and receiving a confirmation that the scheduled meeting is a valid meeting time. The method may also include receiving at least one instruction from the user device regarding the meeting time, loading a data file sequence stored in a user account, and transmitting the data file sequence to a presentation management device.