This disclosure describes a system for negotiating video camera and display capabilities in a video conferencing environment. The system includes a local camera; a local communication device; and a session negotiation device where the session negotiation device further comprises a processor, memory, and a storage. The processor executes a sequence of computer programmable software instructions that further includes determining negotiation information associated with the local camera; defining the determined negotiation information in a predetermined format compatible with the remote display; applying the determined negotiation information for negotiating capability of the local camera and the remote display for data communication; sending the determined negotiation information to the remote display; mapping data streams from the local camera to the remote display using the determined negotiation information; and defining a predetermined layout of the mapped data streams on the remote display based on the determined negotiation information.