An information processing apparatus stores output data in a storage unit, in an output system in which an output device acquires and outputs the output data stored in the storage unit. The information processing apparatus includes a determining unit configured to determine whether a substitute output function should be valid for the output data, based on information read from the output data, by using a substitute output setting including the information that can be read from the output data for which the substitute output function should be valid; and a specifying unit configured to specify a substitute output person, based on information read from the output data, and reflect information of the specified person in output-data-related-information relating to the output data that is stored together with the output data in the storage unit, when it is determined that the substitute output function should be valid for the output data.