A system and method for interactive visual representation of metadata within a networked heterogeneous workflow environment is disclosed. In one embodiment of the system, a document management server is configured to provide an enterprise environment having storage, versioning, metadata, security, indexing, and retrieval of a multitude of files having various users. The document management server evaluates the metadata associated with the files based on user and frequency characteristics and creates frequently-used metadata associated with each user. Accessible with user login information at a multifunction document production device connected to the document management server, the frequently-used metadata enables a new electronic copy file produced by the multifunction document production device upon scanning of a hard copy file to include metadata populated by a user-initiated selection.